Implementation guide · Prop Evaluation Rules
Profit Split and Payout: A Reconciliation Worksheet
Calculate an illustrative profit share after declared adjustments, while separating eligibility, caps, prior payouts and the final payment record.
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Published by FxTrusts, a supplier of brokerage and prop firm technology. Prepared with AI-assisted research and drafting; reviewed against the cited public sources. Examples are illustrative. Product links describe our services.
Quick answer
A profit split applies a contractual share to a defined eligible profit base. That calculation is separate from payout eligibility, request limits and the eventual payment. Specify adjustments and previous payouts carefully so the same profit is not allocated twice or reduced twice.
Define the profit base before applying a percentage
Eligible profit can differ from displayed account growth. The agreement may specify treatment of costs, corrections, losses, previous periods and excluded activity. Record those rules and use the appropriate source ledger. A percentage such as 80% is incomplete without its base and period. The figures on this page are invented for arithmetic and are not an FxTrusts offer or a statement of current provider terms.
Keep eligibility and calculation in separate checks
A correct share calculation does not establish that a request is payable. Program-specific timing, qualifying days, consistency conditions, account status and review can matter. Topstep’s published payout policy is an example of why a split alone is not the full policy; other operators differ. The workflow should display which condition is awaiting review instead of presenting an unapproved estimate as money already due or transferred.
Track prior requests and payments explicitly
If the calculation period overlaps previous payouts, identify whether the base already excludes previously allocated profit. Subtracting a prior amount again would understate the result; ignoring it could duplicate a payment. Keep requested, approved, initiated and settled amounts as separate states. A failed transfer may leave an approved obligation outstanding rather than creating new eligible profit. Reconcile payment status using provider evidence, not just a button click.
Explain caps, currency and adjustments transparently
A request cap, withholding, transfer fee or currency conversion should be shown as its own declared line, where applicable. Do not invent a fee or apply a universal cap from another firm. If an adjustment changes after approval, follow the authorized review process and retain the original decision. The statement should allow a participant or reviewer to trace the final amount back to the period and the rule version.
A fictional share calculation and separate cap
Assume 3,000 units of period profit before a separately stated 200-unit cost adjustment, and an 80% participant share. Eligible profit is 2,800 and the calculated share is 2,240. If this fictional policy caps the current request at 2,000, the cap limits the request; the treatment of the remaining 240 must be stated in the agreement. No previous payout overlaps this example.
| Step | Calculation | Result |
|---|---|---|
| Eligible base | 3,000 − 200 | 2,800 units |
| Calculated participant share | 2,800 × 80% | 2,240 units |
| Illustrative request cap | Smaller of 2,240 and 2,000 | 2,000 units |
| Difference | 2,240 − 2,000 | 240 units; policy treatment required |
Implementation checklist
- Define profit base, period, share and every permitted adjustment.
- Check eligibility independently from the arithmetic.
- Reconcile prior requests and payments without double subtraction or duplication.
- Show caps and currency conversion separately and preserve approval records.
Sources
These documents support the reference. Check the original publication for current requirements and the limits of its scope.
- Topstep program-specific payout policyhelp.topstep.com
- FTMO program-specific trading objectivesftmo.com
- Python decimal arithmetic and roundingdocs.python.org
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